From breathtaking natural backdrops to a refreshing change in environment, there are many reasons why couples choose to have their special day under the open sky. However, planning an outdoor wedding can also come with its own set of challenges. That’s why we’ve put together this guide of eight essential items to help you navigate through the process and make your dream outdoor garden wedding a reality. Now let’s dive in and start planning for your big day
A Backup Plan
While outdoor weddings can be a beautiful and romantic option, weather can be unpredictable. It’s important to have a backup plan in case of rain or extreme heat. This could mean having an indoor venue on standby, renting tents, or even providing umbrellas for guests. Consider the weather during the season you plan to get married and prepare accordingly
Proper Seating
Outdoor seating may not always be as comfortable as indoor chairs, so be sure to provide your guests with proper seating options. You could consider renting chairs with cushions or providing pillows for added comfort. Another option is to have a variety of seating arrangements such as benches, stools, and lounge areas to cater to different preferences.
When renting seating for your outdoor wedding, the number you need will depend on your guest count. Be sure to have an accurate headcount and plan accordingly to avoid any last-minute rental scrambles. Generally, it’s recommended to rent at least 10% more chairs than the number of guests invited. This allows for extra space and ensures that everyone has a seat
Lighting
As the sun sets, lighting becomes crucial for both safety and ambiance. String lights or lanterns can add a romantic touch while also providing much-needed visibility. You could also incorporate candles or flameless LED candles for a cozy and intimate atmosphere. When it comes to lighting for your outdoor wedding, be sure to consult with your venue or outdoor planner. They can provide valuable insight and help you determine the best lighting options for your specific location and layout. For example, if you’re getting married in a forested area, installing string lights between the trees may be a better option than using lanterns on the ground. Your planner can also assist in setting up and arranging the lighting, so all you have to do is enjoy your special day.
Bug Repellent
The last thing you want on your special day are pesky bugs ruining the mood. Make sure to have bug repellent available for guests in case they need it. This could be in the form of spray, candles, or even natural remedies like citronella plants
Outdoor-Friendly Attire
While a ball gown may be your dream wedding dress, it may not be the most practical choice for an outdoor wedding. Consider choosing a dress with a lighter fabric and comfortable shoes that allow you to move around freely on different terrains. For the groom and his groomsmen, opt for breathable fabrics and skip the suit jackets if possible.
If you’re planning an outdoor wedding during the colder seasons, it’s just as important to keep your guests warm and comfortable. Consider providing wraps or blankets for guests to use during the ceremony and reception. For the bridal party, choose dresses and suits with longer sleeves or add layers like shawls or jackets. You could also incorporate seasonal accessories like scarves or gloves into your wedding attire.
Adequate Restrooms
While it may not be the most glamorous, one vital aspect that is often overlooked in outdoor weddings is restroom facilities. Make sure to have enough restrooms available for your guests, including accessible options for elderly or disabled individuals. If the venue doesn’t have proper facilities, consider renting portable restrooms, such as some from Burnley’s Portable Toilets,LLC. Some companies even offer luxury items for rent!
Sound System
Without walls to contain the sound, outdoor weddings may require a good sound system. This is especially important if you plan on having live music or speeches during the ceremony or reception. Make sure to test and adjust the sound beforehand to avoid any technical difficulties.
If your sound system fails or is not loud enough, don’t panic. There are still ways to improvise and ensure that everyone can hear your wedding. Consider using a portable speaker or microphone, having someone speak loudly and clearly, or even moving closer to the guests if possible. Be sure to communicate any changes with your wedding party beforehand so they can help make adjustments on the spot. And don’t forget to have a backup playlist ready just in case!
Permits and Regulations
Before choosing an outdoor venue, make sure to check with local authorities about any permits or regulations that may be required for hosting an event there. Some locations may require a permit for large gatherings or have noise restrictions that could affect your wedding plans.
After all the celebrations, be sure to clean up after yourself and leave the outdoor space in the same condition (or better) than you found it. This not only shows respect for the environment, but also for any neighbors or property owners nearby. Be sure to have enough trash bags on hand and assign someone or a group of people to be responsible for collecting and disposing of any garbage. If possible, use biodegradable or compostable items for your wedding such as plates, cups, and utensils to reduce waste. Working with a professional cleaning crew can also help ensure that everything is properly disposed of and the venue is left in pristine condition.
Remember to also communicate with your vendors and guests about the outdoor setting so they can prepare accordingly. With these essentials in place, you’re well on your way to planning a beautiful and unforgettable outdoor wedding experience. Congratulations and best of luck out there!